Payment reporting and activty

Audit trail can be performed in 121 for financial reporting and data changes overview at a general or individual level. The Payment page in your program will display information about any completed installments or payment rounds. If no payments have been made yet, no details will appear. However, if some installments are already in progress, you will see each individual installment.

Who can perform actions in this page?

Finance Manager and Finance Officer roles can perform actions in the Payment page.
Additional users may be granted only View permission on this page. Learn more about Users & Roles

Download the General financial reporting

To export a general financial report:

  1. Go to Payment page
  2. On the top right, click on Export
  3. Select the file for which you would like to export the payment data Payment Export Report
  4. Click on Export Report button
  5. A pop-up window will request a confirmation.This will download an Excel file with all beneficiaries included in this payment Confirm Export The file will be exported into the download folder as an excel file.

TIPS: Only download excel files when required and delete after exporting / using

Excel files should only be downloaded when required to ensure personal data is kept secure. After use, excel files should be deleted from your computer to keep personal data secure and prevent mistakes using old files. This way, you will always have the latest updated data in 121.

Download specific financial reporting

To export a specific financial report based on a specific date:

  1. Go to Payments page;
  2. Enter the specific payment round you are looking for;
  3. On the top right, click on Export Individual Export Report
  4. Select Payment Report;
  5. A pop-up window will request a confirmation.This will download an Excel file with all People Affected included in this payment; The file will be exported into the download folder as an excel file.

Oversee the Activity Overview in Payment Page

Detailed payment information can be found in each separate installments and for each beneficiary. To access the Individual overview:

  1. Go to Payments page;
  2. Click on one of the installments you would like to read further details The included list of beneficiaries with detailed information about the transfer value, the payment statuses, FSP and dates will be shown.
  3. For further details per individual, you can click on the hyperlink reg. # on the beneficiary profile. You can read the activity overview from different phases (registration, inclusion, payments).
  4. In the Activity Overview, any changes or activities will be automatically logged, including payment details.

How to read the logs in the Activity Overview?

Category Description
Data changes the log will show Data Changes- followed by the value or field name that was edited, the old value and the new value, as well as the 121 user account performing the change.
Transfer the log will show the payment# followed with the payment status (successful, waiting, failed) and the 121 user account executing the payment. In the dropdown, the transaction date, FSP name and amount transfers will be indicated.
Messages the log will show the message template title, the type of message (SMS, Whatsapp), the sending date, the message content and the 121 user account performing the action.
Status Update the log will show the Status update, the date and time, the old and new status and the 121 user account performing the status update.
Notes the log will show the notes history, the date and time, the content and the 121 user account adding the notes into the PA profile. A note can be added manually by clicking on Add notes button (right side)