Validate registrations

The Validation stage is optional, depending on the SOPs you follow for your CVA project. Validation can be used to mark Registrations whose information has been checked and verified, before taking the step to include them in the program. By validating registrations, you update their status in the 121 Platform from Registered to Validated, which allows you to keep track of whose information has been checked.

Who can perform actions on this page ?

Program Admin, CVA Officer and CVA Manager can perform actions.
Additional users may only have View permissions on this page. Learn more about Users & Roles

Validation of Registrations into the program

The Registrations table shows all of the registered households for your project. Their initial status should be Registered. To mark the Registrations as validated:

  • Filter the list of beneficiaries on status, select Registered and Apply. this action is to make sure you select only registered status.Filter Status Register
  • You can select one beneficiary or the entire registration list:
    • Make an individual selection by clicking on the on the registration line;
    • Or a bulk selection by clicking on the on the upper line Select
  • On the top of the table, click Validate button;
  • A pop-up appears to confirm your action You're about to validate X registrations.
  • Click on Approve. A message indicates the completion of the action.
  • Registration status is now updated to Validated.

Editing beneficiaries' personal details

Due to misspelling or double entry, you may need to edit details in the registration profile before validation and inclusion into the program.

  • Enter the registration profile by clicking on the Reg. # hyperlink on the left side,
  • Once in the profile overview, go to Personal Information tab,
  • On the top left, click on Edit. The fields become now editable.
  • Search for the field to edit, type in the new value and click Save,
  • A pop-up Reason for update requests to fill in the reason for this change,
  • Add a reason, then Save.

Reason for update

For auditing and accountability reasons, changes in the registration profile cannot be performed without indicating a reason. All data changes are logged into 121 platform with the old value, new value, reasons for update and are linked to the users email address performing the change. To enhance the audit trail, you can download the data changes report by clicking on Export and selecting Export data changes